Tag
getting paid
· 5 min read
A Freelancer Invoice Template Clients Can Edit
A freelancer invoice template broken down field by field, with the exact wording that works, then how to send it as a link the client can fix themselves.
Read post
· 5 min read
Predict How Long an Invoice Will Take to Pay
The signals that predict when an invoice will actually clear, how to turn them into a realistic estimate, and what to do with that number.
Read post
· 5 min read
Build a Project Quote Your Client Can Sign Off On
A step-by-step walk from building a project quote to the moment your client types their name to accept it, then turning that into an invoice.
Read post
· 4 min read
Check an IBAN Before It Locks Onto Your Invoice
Your bank details lock the moment you issue an invoice. Here is how to check an IBAN properly so the account number your client pays into is actually yours.
Read post
· 5 min read
What AP Checks Before Approving Your Invoice
AP rejects invoices for a short list of predictable reasons. Here is what they check, in the order they check it, and how to get approved the first time.
Read post
· 4 min read
Where Your Invoice Actually Stalls in Approval
Late invoices rarely wait on cash. They wait on a PO number, a wrong billing entity, or an email that never reached AP. Here is where each step stalls and how to fix it.
Read post
· 5 min read
Why Gmail Clips Your Invoice Email (and How to Stop It)
Gmail cuts off emails larger than 102KB and hides the rest behind a link. If your invoice lives in that email body, your client may never see the amount or the bank details.
Read post
· 5 min read
Invoice Mistakes That Get You Bounced by AP
AP rarely rejects an invoice out of spite. It rejects it over a missing PO, a wrong billing entity, or the wrong contact. Here are the fixes.
Read post
· 4 min read
Why Your Client Hasn't Paid Your Invoice Yet
Most unpaid invoices are stuck on a specific, fixable blocker. Here are the usual suspects and exactly what to do about each.
Read post
· 4 min read
Billing Recurring Cleaning Clients Without the Chase
A monthly cleaning invoice fails when the client cannot tell what they are paying for. Here is how to bill recurring visits so they approve fast and pay on time.
Read post
· 5 min read
What to Put on a Plumbing Invoice So It Gets Paid Fast
A field-by-field breakdown of what belongs on a plumbing invoice, from the call-out fee to parts markup to the PO number, so it clears without a phone call.
Read post
· 5 min read
Get Your Invoice to Accounts Payable Without It Vanishing
Follow the exact steps a recipient takes to name an accounts payable contact and forward the invoice, so it lands with the people who actually pay it.
Read post
· 5 min read
When a Client Swears They Never Got the Invoice
The "I never got it" reply stalls payment for weeks. Here's how to check whether it was ever opened, resend without starting over, and remove the excuse for good.
Read post
· 5 min read
When a Client Cannot Open Your Invoice PDF
Broken and blocked PDF attachments quietly delay payment. Here is why they fail and how a shared invoice link sidesteps the whole problem.
Read post
· 5 min read
Confirm a Client Actually Opened Your Invoice
A step-by-step way to confirm your client opened the invoice using view tracking on the link, so you chase the right problem instead of guessing.
Read post
· 5 min read
Keep Your Invoice Emails Out of the Spam Folder
Practical steps to stop invoice notifications from getting filtered, including why a plain link beats a heavy PDF attachment.
Read post
· 5 min read
Check If Your Invoice Was Opened Before You Chase It
Knowing whether your invoice was actually opened tells you what kind of problem you have. Here is how to read that signal and follow up accordingly.
Read post
· 4 min read
When to Send a Quote Instead of an Invoice
Send a quote when the price or scope isn't locked yet, and go straight to an invoice when it is. Here's how to make that call fast.
Read post
· 5 min read
The AP Approval Checklist Your Invoice Must Pass
AP teams reject invoices for a short, predictable list of reasons. Here are the fields and checks they run, and how to pass them on the first pass.
Read post
· 5 min read
How to Set a Late Fee That Is Fair and Enforceable
A practical method for setting a late fee that holds up: how to pick the rate, write the clause, and apply it on an invoice that has gone past due.
Read post
· 5 min read
Your First Freelance Invoice, Built Line by Line
A real first freelance invoice, field by field, with the exact wording, numbers, and bank details that get it through a client's AP team without delay.
Read post
· 4 min read
A Freelancer's Invoicing Workflow, Project End to Paid
A practical, step-by-step freelance invoicing workflow from project end to cleared funds, including the AP handoff that decides whether you get paid in 30 days or 50.
Read post
· 5 min read
Your Invoice Hasn't Been Opened. Now What?
A practical follow-up plan for an invoice your client has not opened yet, with exact wording, timing, and the channels to try in order.
Read post
· 5 min read
Invoicing an Overseas Client, From Draft to Cleared Funds
Walk through invoicing a client abroad, from confirming the legal entity to watching the wire clear, without the usual three weeks of confusion.
Read post